Intergroup Committees & Chairperson Responsibilities

  • Archives: Coordinate and catalog along with the S.P.B.C. Archivist all collections and preserve material pertinent to the history of our Intergroup and local area. Create committee to assist with displays and workshops.
  • Bridge the Gap: Coordinate committee members who are “temporary contacts” to accompany new members after leaving a treatment center or a correctional facility to A.A. meetings; answer A.A. related questions; and introduce them to other members for support as they transition into the A.A. community.  Work closely with the H&I Chair.
  • General Service Liaison: Act as direct link to the General Service structure of AA by attending local District meetings and providing report at the monthly Intergroup business meeting.
  • Group Information: Coordinate a committee of volunteers to visit local A.A. Groups not currently represented at the Intergroup monthly business meetings.  Bring information and a spirit of unity to these groups offering our assistance and support.  Obtain Group contact information and request Group History for our Archives.
  • Hospitals & Institutions: Coordinate volunteers to carry the A.A. message into Treatment Centers and Detox facilities throughout  S.P.B.C.  Chair monthly H&I committee meeting. Work closely with the Bridge the Gap Chair to offer our continued assistance after a newcomer leaves that facility.
  • North Palm Beach County Intergroup Liaison: Act as a direct link to N.P.B.C. Intergroup by attending its monthly business meeting, bringing back information, and giving a report at the monthly S.P.B.C.  Intergroup business meeting. The Liaison also provides a written report to the S.P.B.C. Steering Committee.
  • Public Information: Inform the public about our A.A. program by providing literature or speakers upon request.  Reach out to the local schools, businesses, civic groups, public services, and the South County Courthouse.  Interact with the District 8 PI Chair to facilitate cooperation and prevent duplication of services.
  • SCAAN: Assemble information and documentation provided by S.P.B.C. Intergroup and create theme based story for monthly publication following newsletter guidelines.  Provide electronic artwork to printer and the Webmaster each month.  Proficiency with Microsoft Word and working familiarity with Excel needed; design and desktop publishing experience desirable.
  • Telephone Relay: Coordinate Group commitments to take our after-hours phone calls – anytime the office is closed. Provide current 12th Step lists, emergency numbers, instructions and the telephone at the monthly business meeting.  If necessary, attends the A.A. Group’s business meeting to provide information, a sample calendar and assistance prior to the group’s commitment month. Maintains communication between the groups, the Intergroup office, the cell phone provider, and the 12th Step Committee.
  • Twelve Step Committee (one male, one female): Maintain and update the 12th Step call lists monthly. Work very closely with the Intergroup office manager. Request groups and individuals to serve as contacts and be willing to provide workshops and/or assistance for participants of this most important front line service.
  • Where & When: Maintain an electronic file of our meeting lists and updates provided by the Intergroup office manager.  Create a revised Where & When and provide electronic copy to the printer approximately 2 to 4 times each year.
  • STEERING COMMITTEE – CHAIRPERSON: To oversee the duties and designated tasks of other officers, committee chairs and Intergroup as a whole.
    • Preside over all meetings and perform such acts and duties as are customary to the office.
    • Conduct all meetings using Parliamentary Procedures (Robert’s Rules of Order, Revised) so as to ensure the proper and efficient order of business.
    • Appoint committee as necessary.
    • Call special meetings as necessary.
    • Signatory on checking account.
    • Orient Successor.
  • STEERING COMMITTEE – VICE CHAIR: Have primary responsibility for the day-to-day communication with office employees.
    • Perform the duties of the Chair in his/her absence.
    • Perform those duties as specifically delegated by the Chair.
    • Review policies and procedures and personnel files as appropriate.
    • Signatory on account.
    • Attend local quarterly area Intergroup/Central Office Committee meetings.
    • Act and serve as liaison to the chairs of committees and help facilitate and co-ordinate special A.A. activities, events or functions.
  • STEERING COMMITTEE – SECRETARY: Hands on organization of the following Intergroup records
    • Prepare the minutes of each Intergroup and Steering Committee meeting and email to Steering Committee for review; upon Chair’s approval create final version of business meeting minutes for SCAAN.
    • Maintain book of minutes, motions, Bylaw amendments and applicable records.
    • Maintain and update a roster of Officers’ and Committee Chairs’ addresses, phone numbers and emails and distribute to Steering Committee members and all Committee Chairs.
    • Perform other duties relating to secretarial functions as needed.
  • STEERING COMMITTEE – TREASURER:  Oversee and review financial records monthly to include; Bank Reconciliations, P&L and Balance Sheet reports, Cash flow reports; Group Contribution records, tax filings, and any other financial functions as needed.
    • Signatory on checking accounts and access online to bank records.
    • Monthly review of bank statements and tax filings.
    • Present financial report at monthly business meeting.
    • Orient successor.